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The Top Questions to Ask Your Wedding Venue

May 13, 2024

We know finding the perfect venue is one of the most important steps when it comes to planning your big day. You may feel overwhelmed with all the choices, but don’t worry, we’ve got your back! Today, we’re diving into the most important questions to ask your wedding venue. Whether you’re wanting a rustic farmhouse or a classic ballroom setting, these questions will help you uncover all the essential details to ensure you find the venue that’s right for you!

White barn wedding venue in Texas

Photo by Bruna Kitchen Photography

  1. What dates do you have available?

Asking this question can help narrow your venue list down if you have a preferred wedding date in mind. You’ll also want to ask if the venue is available for rehearsal, set up, and any post-wedding events you may want to host there like a farewell brunch.

  1. How many guests can the venue comfortably host? 

Before starting the venue search, you’ll want to have a general guest count in mind. Knowing this number will allow you to chat with the venue to see if they have enough capacity to host that many guests. 

  1. What are the options for ceremony and reception locations?

Some venues offer multiple options where you can host your ceremony and reception. Asking to see what those options are can help you envision the layout for your ceremony and reception. 

Vintage "venue" and "chapel" sign on wood post

Photo by Jesica Clay Photography

  1. What are your vendor policies?

Some venues require that you only work with their preferred vendors, so be sure to clarify that during your initial call or tour. For example, if you have your heart set on a certain catering company and that company isn’t on their preferred vendor list, that venue may not be the best fit for you. 

  1. What are the venue’s policies on decorations?

It’s important to know what the venue’s policies are on decorations to ensure that your vision can be brought to life in that space. Some venues have restrictions on lighting, candles, hanging installations, etc. so we recommend knowing what those are before you begin designing your wedding. 

  1. How do you handle parking and transportation?

Be sure to ask if there is enough parking available for your guests. If there isn’t, you’ll have to make a plan for transportation services or valet services.

  1. What is the rain plan?

While we all hope for sunny skies on your wedding day, it’s essential to know how your venue handles unexpected rain showers. Do they have an indoor space or covered area that can quickly be transformed for your ceremony or reception? When will the rain plan decision be made?

Couple dancing on stage with band during wedding reception

Photo by Stephanie Brazzle Photography

  1. Have you had a band at the venue before?

It’s important to ask your venue about live entertainment to see if they’ve handled the logistics of a band before. Things to consider about having a band include if the venue’s space is acoustically suited for live music or if there are any noise restrictions. You’ll also want to know if there’s enough space and power outlets for a band to set up their equipment comfortably.

These questions to ask your wedding venue will guide you in making the best choice for your special day. Don’t be afraid to ask as many questions as you need—this is your wedding and you’re making a big decision when selecting a venue, so be sure to get all the info you need before deciding! A great venue will be more than happy to answer your questions and help you envision your dream wedding coming to life. If you need help navigating the wedding planning process, we’re here to help! Reach out to book a call today!

Looking for more inspo? Check out these other blog posts:

The Gardenia: A Modern, Yet Romantic, Wedding Venue

2024 Wedding Trends: All the Trends We’re Loving!

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